Editing Product Key Information and Options
The Edit tab in Tapa Office lets you manage the essential product details that control how an item behaves and displays at the POS. This includes its reference, department, display name, and the optional flags used for pricing, discounts, stock, and POS behaviour.
Key Information fields
Reference
A unique code that identifies the product internally. This can be entered manually or generated automatically.
Name
The display name shown at the POS and in reports. Keep names short, descriptive, and consistent.
Example: use Pint Guinness instead of just Guinness to avoid confusion with bottles or cans.
Department
Departments categorise products for reporting and menu grouping. Select the correct department from your pre-configured list.
Proper department assignment helps keep reports accurate and lookup menus organised.
Product options
Open Price
Allows the POS user to enter the price manually at the time of sale. This is useful for flexible or changing prices.
Example: use Open Price for a market special such as Fish of the Day.
Discountable
If enabled, the product can be included in discounts, offers, and promotions.
Condiment
Marks the product as a condiment so it can be used in Sales Menus with stock tracking. This is ideal for add-ons and extras such as sauces, toppings, or side items.
Weighed
Enables integration with weighing scales for products sold by weight, such as deli items, fresh produce, or bulk goods.
Active
Controls whether the product is available for sale. Uncheck this to hide the product from the POS without deleting it from the database.
Print in Red
Highlights the item in red on kitchen tickets. This is often used for dietary warnings, high-priority notes, or special kitchen attention.
Tips for managing product information
- Be consistent: keep a standard naming structure so products are easier to search and recognise.
- Use consistent case: choose either UPPER CASE or Title Case and apply it across the product list.
- Assign departments carefully: correct department use improves filtering, reporting, and lookup menu grouping.
Example: assign all beer products to Drinks > Beer to keep reports and lookup menus clean.
FAQ
Can I leave the reference field blank?
Yes. Tapa Office can auto-generate a unique reference if one is not provided.
What happens if I uncheck Active?
The product is hidden from the POS but remains in your database for future use, reporting, or reactivation later.
Can I make an item open price and still track stock?
Yes. Enable Open Price and make sure the product is linked to the correct stock item in the Stock tab.
Why would I use Print in Red?
It helps draw kitchen attention to important products, dietary warnings, or special handling requirements.